Quick Guide on Woven’s Time-Off Request Feature

Team members can submit time-off requests by following the below steps:

1. Log into your Woven account.
2. Select the “Submit Time Off Request” option under the “Quick Actions” section of your home page. You should now be on your “My Schedule” page.
3. Select the “+ New Time Off Request” option.

4. Fill in the requested information (e.g., is the request for a whole day or partial day, start and end time or date, the reason why you are requesting off from work).

5. Before submitting your request, review the information on the right-hand side of your page. This information will let you know how many days you have already submitted or taken off. It will also notify or warn you about any issues with your request.
6. When ready, select the “Submit Request” button to send your time-off request to your manager.

You’ve now completed your time-off request. Once your manager has approved or denied your request, you will be notified of their decision by email.

How can managers approve or reject time-off requests?

Once a team member has submitted their time-off request, the system will notify managers by email. Managers can then approve, decline, or withdraw & delete the request by following the below steps:

1. Log into your Woven account.
2. Under the “MANAGEMENT” section, click on the “Schedules” option.
3. Now on the “Schedules” page, you’ll see a calendar. Search for the date(s) that the team member requested off.

4. Click on the date (or one of the dates if the team member requested more than one day off). To the right of the calendar, the system will show the team member(s) who have requested that day off.
5. Select the team member for whom you want to accept, deny, or withdraw & delete their time-off request.
6. You should now see the details of that team member’s time-off request. If you see a “Notifications & Warnings” alert, click on its carrot to view the notifications or warnings for this request.
7. Once you’ve made your decision, click on the “Accept,” “Reject,” or “Withdraw & Delete” button.
   1. If you accept, you’ll see a green banner with an “Approved on MM/DD/YYYY” message for the team member’s request.
   2. If you reject, a pop-up box will appear asking you to provide the reason why you are rejecting the time-off request. Provide the reason (note that this will be visible to the respective team member) then click the “Reject” button. You’ll next see a red banner with a “Rejected on MM/DD/YYYY” message for the team member’s request.
   3. If you withdraw & delete a pop-up will appear asking if you are sure you would like to withdraw and delete this request.

TROUBLESHOOTING: If you do not see the option to “Withdraw & Delete,” check with your system admin as this action requires the appropriate permissions.