Adding and Managing Practices – Woven

The “Practice” section of the LMS allows you to build study tools for Team Members to use along with a Course they’re enrolled in. You can make “Flashcards,” set up steps in a process that Team Members will “Sequence,” or present a “Scenario” with possible answers to choose from.

Creating a Practice
Adding a Practice Type
Flashcards
Sequences
Scenarios
Preview a Practice Item
Publishing a Practice
Practice Tabs
Practice Settings

Creating a Practice

1. Select “Practices” from the “LEARNING” menu. Then click “+Add Practice”.

2. In the pop-up window, add a “Title” and select “Save & Close.” You will have the opportunity to change the title later if you need to.

3. The top of the next screen shows “Details” about the Practice you’re working on. In this section, you can change the title as well as add a “Description” and “Tags.” Select “Yes” next to “Randomize Ordering” if you would like “Practice Items” to appear in random order.

Adding a Practice Type

1. Scroll down to “Items” and click “+Add item”.

2. In the pop-up window, select the Practice “Type” from the drop-down menu: “Flashcard,” “Sequence,” or “Scenario.”

Flashcards

Flashcards present Team Members with a question. When they click on the card, it flips over to reveal the answer.

Adding a Flashcard

1. Click “+Add Item”.

2. In the pop-up window, select “Flashcard” from the “Type” field. Enter a “Question” and “Answer” in the respective fields. Click “Add.”

3. Continue to add Flashcards by clicking “+Add Item” and selecting “Flashcard.”

Editing and Deleting a Flashcard

1. Find the Flashcard in your item list and select it.

2. In the pull-out window, change the title or answer, or add a hint. You can also delete the flashcard by selecting “Advanced Options” at the bottom.

Using Images In Flashcards

You can also use an image to go along with your question. For example, your question could be, “What is this?” along with an image of a Treadmill.

1. Follow the same process described above to add a new item and select flashcard. Enter “What is this?” in the “Question” field and “Treadmill” in the “Answer” field.

2. In the pull-out window, you can edit the Question and Answer, add a Hint, or delete the Flashcard by selecting “Advanced Options” at the bottom and clicking the red “Delete” button.

3. Scroll or search for the image file in your “File Library” and click “Select File.”

You can make Flashcards with images for your team members to identify.

1. Select a Flashcard from your item list.

2. In the pull-out window, select “Click to Attach File from the File Library.”

3. Scroll or search for the image file in your “File Library” and click “Select File.”

4. Now the image will be added to theFlashcard along with the Question and Answer.

Pro Tip: If an image isn’t in File Library, click “Upload New.” Once the file is uploaded, click “Add File” and it will be added to the File Library. Then click “Select File” to add it to the Flashcard.

Sequences

Use Sequences to help Team Members learn steps in a process.

1. Click “+Add Item.”

2. In the pop-up window, select “Sequence” from the “Type” field and enter a “Statement,” such as “Order these steps from beginning to end.” Then click “Add.”

3. Next, select the Sequence from your item list so that you can begin adding Sequence steps.

4. In the pull-out window, you can add a “Visual (Image),” edit or change the “Statement,”or provide a “Hint” to help your Team Members. Click the “Add Sequence Item” to add a step in the Sequence.In the pop-up window, enter the name of the “Item” and click “Add.”

5. Continue adding Sequence Items until you are finished.

Rearrange Sequence Items by hovering over the grey bars of an Item and dragging and dropping it.
Hover over an Item to delete it.
Edit a Sequence Item by selecting it and, in the pop-up window, enter your update.
Delete the entire Sequence by clicking “Advanced Options” at the bottom of the screen and clicking the red “Delete” button.

Scenarios

In a Scenario, Team Members are presented with a question, and they must choose the correct answer from two or more options.

1. Click “+Add Item.”

2. In the pop-up window, select “Scenario” from the “Type” field. Then enter a“ Question,” and click “Add.”

3. To add answer choices, select the Scenario from your item list.

4. In the pull-out window, you can add a “Visual (image)” to illustrate the Scenario or add a “Hint" to help your Team Members. Click “Add Option” to add your first answer choice.

5. In the pop-up window enter an answer “Option” and select whether it is “Correct” or “Incorrect.” You can use the “Feedback” field to enter a response that will appear when a team member selects an answer.

6. Continue to click “+Add Options” until you are finished.

Hover over the grey bars on the left to drag and drop Items.
Hover over an Item to delete it.
Delete the entire Scenario by selecting “Advanced Options” at the bottom of the screen and clicking the red “Delete” button.

Preview a Practice Item

Click the “Edit/Publish” button at the top right and select “Preview” from the drop-down to see what the Practice will look like to your Team Members.

Publishing a Practice

1. Woven automatically saves the Practice you’re working on as “Draft – V1.” When you have finished creating a Practice, make sure to click “Publish” at the top right. This allows you to add the Practice to a Course. The published Practice will be saved as “Published – V1.”

2. You cannot edit a Practice once you’ve published it. If you need to make changes, click “Edit” at the top right.

3. In the pull-out window, select “Make a minor update on this version” if you only need to make a grammar or spelling change. The Practice name, “Published – V1,” will remain and will still be visible to Team Members using it in a Course.

4. Select “Create new version” if you need to make major content changes. Note that if you do this, it will no longer be published and visible to Team Members using the Practice in a Course. The new version will be called “Draft – V2.”

Practice Tabs

When you open a Practice you will notice two tabs next to the “General” tab: “History” and “References.”

History Tab – View Past Versions

Open the History tab to see a list of all versions of the Practice, along with the “Status” (Draft, Published, Previous) and publication date. Click the name of a version to preview it.

References Tab – View Courses that Use the Practice

Select the “References” tab. You will see all the Courses that the Practice you currently have open is used in along with the “Status” (Draft, Previous, Published) and Version number.