You can test your Team Members’ understanding of Course material by building an “Assessment” composed of “Single Choice,” “Multiple Choice,” and/or “Free Entry” questions.
- Adding an Assessment
- Adding an Assessment Question
- Question Types
- Preview Assessment Items
- Publishing an Assessment
- Assessment Tabs
- History Tab – View Past Versions
- References Tab – View Courses that Use the Assessment
- Assessment Settings - Tags
Adding an Assessment
1. Select “Assessments” from the “LEARNING” Menu. Then click the green “+Add Assessment” option.
2. In the pop-window, enter a “Title.” You will have an opportunity to change the title later if you need to. Click “Save & Continue.”
3. The top of the next screen shows “Details” about the Assessment you’re working on. In this section, you can change the title as well as add a “Description” and “Tags.” You may also enter a “Completion Comment” that will appear when a Team Member finishes an Assessment as well as enter the “Required Score to Pass.”
Adding an Assessment Question
1. Select “+Add Question.”
2. In the pull-out window, select “Single Choice,” “Multiple Choice,” or “Free Entry.”
Single Choice Questions: The Single Choice option allows you to ask a question with one correct answer among two or more answer choices.
1. Select the green “+Add Question” option at the top of the Question section.
2. Select “Single Choice.” If your answer selections have been used before, e.g., “True/False” or “Yes/No,” you may select them in the “Template” field. Otherwise, select the “Add Question” button at the bottom of the window. You will have the opportunity to add other answer selections in the next step.
3. Select the Single Choice Question from the question list so that you can begin adding answer choices.
4. In the slideout window, you will see your question listed at the top. Select the “+Add Answer” button to add your first answer choice.
5. In the pop-up window, enter an answer choice and select whether it is correct or incorrect. Then Click the green “Add Answer” button at the bottom.
6. Continue to add answers until you are finished. Hover over an answer to delete it or hover over the gray bars on the left to drag and drop answers. You may also add an image or assign a point value to the question. Under “Advanced Options,” you may add instructions, mark whether the question is required or not, randomize the possible answers, or delete the question.
Multiple Choice Questions: The multiple-choice question option allows you to ask a question with more than one correct answer.
1. Select the green “+Add Question” on the main screen.
2. In the pop-up window, select “Multiple Choice.” If you have used the same question in another Assessment, it will appear in the “Quick Add” section and you can select it there. If it’s a new question, select the “Add Question” button at the bottom of the screen.
3. Find and select the question from the Question List.
4. In the pull-out window, you will see your question listed at the top. Select “Add Answer” to begin populating your answer choices.
5. In the pop-up window, enter a possible answer choice and select whether it is correct or not. Click the “Add Answer” button at the bottom.
6. Continue adding questions until you are done. You may designate more than one answer as correct.
7. Hover over the gray bars on the left of an answer to drag and drop it
8. Hover over an answer to delete it.
9. Click an answer to edit it.
10. You may also add an image or assign a point value to the question.
11. Under “Advanced Options,” you can add “Instruction Text,” mark whether an answer selection “Is Required,” “Randomize Answer Ordering,” designate whether a partially correct answer is allowed, or delete the question.
Free Entry Questions - The free entry question option allows you to ask an open-ended question for your Team Members to answer.
1. Select +Add Question.
2. In the pull-out window, select “Free Entry.” If you have used the same question before in another Assessment, it will appear in the “Quick Add” section and you can select it there. If it’s a new question, select the green “Add Question” button at the bottom of the window.
3. To edit or add more information to your free-entry question, select it from the “Questions” section.
4. In the pull-out window, you may edit the question, add an image, and assign a point value. Click “Advanced Options” to enter instruction text or designate whether an answer is required or not.
Preview Assessment Items
Click the Edit/Publish dropdown arrow at the top right and select “Preview” from the drop-down to see what the Assessment will look like to your Team Members.
Publishing an Assessment
Woven automatically saves the Assessment you are working on as “Draft – V1.” Once you have finalized the Assessment, make sure to click “Publish” at the top right. This allows you to add the Assessment to a Course. The publishedAssessment will be saved as “Published – V1.”
You cannot edit an Assessment once you’ve published it. If you need to make changes, click “Edit” at the top right.
In the pull-out window, select “Make a minor update on this version” if you only need to make a grammar or spelling change. The Assessment name will remain “Published – V1” and will still be visible to Team Members taking the Assessment.
Select “Create new version” if you need to make major content changes. Note that if you do this, the Assessment will no longer be published and visible to Team Members taking the Assessment. The new version will be called “Draft – V2.”
When you open an Assessment, you will notice two tabs next to the “General” tab: “History” and “References.”
History Tab – View Past Versions
Open the “History” tab to see a list of all versions of the Assessment, along with the “Status” (Draft, Previous, Published) and publication date. Click the name of a version to preview it.
References Tab – View Courses that Use the Assessment
Select the “References” tab. You will see all the Courses the Assessment is used in along with the Course Status (Draft, Published, Previous) and Version number.
Assessment Settings - Tags
1. Go to “LEARNING” >> “Assessments” and select “Settings” at the top.
2. You will see a list of all your “Tags.” Click “+Add Tag” or “Bulk Add” to add new tags.
3. When you click “+Add Tag,” the tag will appear as “New Tag” in the list. Click in the “New Tag” field to add a new tag name.